Leicester

Our Opportunity

We are looking to appoint a Document Controller, who will be working within the BIM team and will assist in the smooth and efficient delivery of our design work and carry out administrative tasks. You will work closely with our architect’s team who manage our design commissions which cover multiple sectors within the construction industry. This position provides the opportunity to develop your skillsets within the BIM team to further your career at Pick Everard.

The Document Controller will give advice and provide management of documentation throughout projects from creation to retention to ensure compliance with company, corporate and statutory requirements.

Main responsibilities

  • Maintain a system for document management, electronic or hard copy
  • Register and action all project documentation on the chosen document management system or collaboration system
  • Control the issue and distribution of project documentation
  • Ensure that all documentation is issued according to the relevant standards
  • Maintain a controlled and secure storage area for project documentation in a format dictated by the project
  • Conduct a check on all documentation passing through Document Control to ensure documents meet the relevant protocols i.e. document numbers, revisions etc
  • Create reports for project documentation as requested
  • Apply quality standards, procedures & processes for the company and the department
  • Support the development of document control procedures and processes contained within the company Document Management System
  • Assist in audits when required
  • Manage the archiving of documentation and assist in the creation of record retention documents in conjunction with the Project Manager
  • Administration tasks as directed by the project managers and project co-coordinators including:
    • Project Resource Forecasting via Excel and Deltek
    • Procuring and co-ordinating time allocation records from staff and subconsultants
    • Assisting with project commercial tasks
    • Assisting with report preparation
    • General administration
  • Attend project meetings if required to gain understanding of the project and learn what KPIs are required with regard to documentation
  • Communicate with the clients, suppliers and internal staff members at all levels
  • Any additional tasks as requested by the profession manager

 Software used with training provided if required:

  • Asite - Online collaboration system
  • Deltek Vision and iAccess
  • NEWFORMA - Document Management System
  • TeamBinder - online collaboration system
  • 4 Projects
  • Buzzsaw
  • Constructware
  • iConnect
  • Conject

About You

You will have previous document control experience -preferably within the construction industry- along with:

  • Excellent IT skills including Microsoft Excel, Word and Outlook
  • Advanced Excel skills will be seen as a benefit
  • Good level of English language (written and spoken communication)
  • Ability to manage own time scales and workload
  • High attention to detail and accuracy
  • Ability to interact and communicate with people at all levels within the business
  • Ability to work collaboratively with document controllers across offices as part of the wider document control team
  • Knowledge of document control software would be advantageous, but training can be given

About Us

At Pick Everard, we work together to make the extraordinary a reality. We’re looking for exceptional new talent to be a part of our journey as we move forward through our ambitious five-year Business Plan.

We are an independent award-winning property and construction consultancy firm, operating within the industry, providing complete integrated service delivery to help our clients deliver better solutions across real estate, infrastructure and the natural environment.

We are at the forefront of the industry and enjoy a culture that is centred around being creative, professional, compassionate, client-oriented and fun.

Our recent successes include:

  • Listed as an NCE100 Consultancy and AJ100 Practice
  • Named a Top 150 Consultancy by Building Magazine
  • Recognised as a leading Financial Times Consultancy
  • Winners of the Association of Consulting Engineers (ACE) Awards, Best Business Performance of the Year – Large Consultancy
  • Winners at the RICS Awards – Infrastructure category
  • An Investors in People and Investors in Excellence accredited business
  • Winners at the Enterprising Women Awards

 

Through our remarkable history we have already established the sound principles of success and we have the vision and ambition to be even better, as we move forward into a very bright future.  We’re growing and we need more experts onboard. Join us and we will provide you with an inspiring environment in which you’ll be able to drive real progress and impact in your career. 

To learn more about why it’s good to work here please visit our website and follow us on social media. Be part of it.

Remuneration / benefits

We value and promote a positive work-life balance and encourage every member of our team to get involved with charity, sports, community and company events. Providing a balanced, enjoyable career is really important to us, and we work hard to make sure everyone feels a valued part of our organisation. We are also a responsible employer and Investors in People accredited business.

You will receive an attractive salary that will match your skills and experience, as well as the following benefits:

  • Stakeholder pension
  • Life assurance
  • Private healthcare
  • 26 days’ annual leave + Bank Holidays + option to buy up to 5 days’ additional leave
  • Flexible home-working
  • Professional subscriptions  
  • Season ticket loan or car loan
  • Cycle to work scheme

Please note we are not accepting CVs or speculative approaches from agencies for this vacancy.

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